Payment for all costs associated with an event is due no later than 10 business days prior to the event date.Failure of a group to comply with this policy may result in the immediate loss of all facility use privileges.Titan Recreation must be informed in advance of any change in the person responsible for an event.The person responsible for the event must complete all reservations details and must be in attendance at the event.The planning of activities, meetings or programs by recognized clubs or organizations must be executed by the appointed or elected officers, leaders or chairpersons.
The following procedures regarding the planning process must be followed. Once a reservation has been confirmed, the event planning process is completed only when the requester has met all deadlines dates, other administrative requirements and received written confirmation from Titan Recreation. When necessary, the Titan Recreation staff may determine that certain established events should be scheduled in advance of established timeframes if it has been determined that these events are in the best interest of the Titan Recreation and student life. Major events – dances, banquets, concerts and other events that require special staffing or set-up, have complex AV requirements, or include alcohol must be finalized fifteen (15) business days prior to the event date.Īdditional deadline dates may be assigned for the Event Planning Process and must be met in order to maintain the reservation.Minor events – events which require no special staffing or set-up, have simple AV requirements, or exclude alcohol service must be finalized ten (10) business days prior to the event date.Meetings – must be finalized 3 business days (72 hours) prior to the meeting date.The deadline date will be determined according to the following schedule: After the third “no show” within the same semester, or if a group fails to pay their 2 nd no show violation fee on time, the group will be charged an additional fee, and all reservations currently on the books may be immediately cancelled and the group may not be allowed to make any further reservations until the charge is paid.Īll details associated with the use of facilities must be completed by the deadline date.This charge must be paid within five (5) working days, or by the next reservation, whichever comes first.After the second “no show” within the same semester, the group may be charged a fee.The first “no show,” the group will be issued a written warning.If a student group fails to notify Titan Recreation of a meeting cancellation in advance and does not show up to their scheduled meeting or event, the group may be considered a “no show.” Student organizations may choose to pay for additional time when the reservation is made.Labor charges will be waived for up to three (3) hours, with a maximum of twenty-four (24) participants.Recognized student organizations may schedule one (1) event per semester during specific hours as determined by the Titan Recreation Director.The rock wall is reservable for special events.Student organizations may schedule up to two (2) single-date reservations each semester.
Registered student organizations may reserve Student Recreation Center facilities up to 6 months in advance
Reservation must be made through Titanlink. The reservation of Student Recreation Center facilities by registered student organizations must be executed by the appointed or elected officers, leaders or chairpersons of that organization. Agency account with a minimum balance of $50.00 and be registered with the Office of Student Life & Leadership. Children’s Center Parents & Pals (CCPAP)Īll student organizations reserving Student Recreation Center facilities must have an active Associated Students Inc.
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